Now You Can Add Captions in PowerPoint Online!

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Now You Can Add Captions in PowerPoint Online!

| Updated: December 14, 2023 17:55

Add Captions in PowerPoint Online!

Exciting news for presenters! Microsoft has just added a game-changer to PowerPoint Online: the ability to add captions and subtitles to videos. This means your presentations can now be accessible to a wider audience and more engaging for everyone.

Benefits of captions and subtitles:

  • Accessibility: They make your presentations inclusive for people who are deaf or hard of hearing, or those who prefer watching with sound off.
  • Language comprehension: They help viewers understand videos in another language.
  • Enhanced focus: They can draw attention to key points in the video, even in noisy environments.

How to add captions

  1. Open your PowerPoint Online presentation and click “Insert” > “Video” > “Insert Video from: This Device.”
  2. Select your video and click “Insert Captions.”
  3. Upload a caption file in WebVTT format. Easy-to-use text editors like Notepad can handle this task.
  4. For multiple languages, name your files with language codes, like “MyClosedCaptions.en.vtt” for English.

Accessing captions is easy too:

  • Click the “CC” button in the video’s bottom right corner.
  • Use the keyboard shortcut Alt+J (Windows) or Option+J (Mac).

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